Kent's Special Events, 2975 Gulf Breeze Pky, Gulf Breeze, FL 32563, Toll Free: 1-888-200-8903
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Party Planning Tips
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Three to Four Weeks before the big event

  • Set a budget and stick to it.
  • Determine what type of party you will have from formal to casual.
  • Create a guest list.
  • Select an event date.
  • Purchase and send out the invitations (Usually four weeks ahead of the event)

Two to Three weeks before the big event

  • Track your RSVP to get an idea of the head count
  • Determine a basic party flow for the event including activities, games, mingling and food. Always have a few extra ideas available.
  • Plan your menu.
  • Purchase Favors.
  • Select decorations and purchase them.

One week before the big event

  • Purchase all food items.
  • Prep or prepare food ahead of time as allowed.
  • Prepare an outline of everything that needs to be done before the party.
  • Update the outline of the party flow.
  • Finalize the headcount, but be flexible that it will change.
  • Purchase beverages.

Two to three days before the big event

  • Confirm all orders placed.
  • Reconfirm the headcount, make a polite call to those you have not heard from via RSVP.
  • Buy any fresh food required.
  • Check for ample amounts of film and batteries.
  • Say yes to the friends and family who are asking to help, give them a specific task from your prepared outline.

The day before the big event

  • Complete food preparation and pick up of pre-ordered food items.
  • Decorate for the party.
  • Set table/serving table. Layout all napkins, cups, bowls, utensils, serving dishes, bottle openers, etc.
  • Place a sticky pad in each bowl or counter area indicating what goes where.
  • Select music to fit the theme and the desires of the guests.

The day of the big event

  • Prepare foods and beverages that could not be made ahead of time.
  • Put up all outdoor decorations, it is always best to do this the day of the party.
  • Start the music, set the mood.
  • Allow yourself plenty of time to get ready for the event, a long bath, glass of wine, quick dance, and exercise, whatever gets you in the right mood.
  • Place disposable cameras around; put out your camera to capture memories.
  • Enjoy!
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